Free tool
Check the fields your shop asks on every order, type your shop name, and print the form. There is a text version too, for pasting into a message. Free, no signup, and nothing you type is saved.
Fields on the form
Check what you ask on every order. Skip what you don't.
Customer
Garment
Design
Money and timing
Embroidery order form
Customer
Name
Phone
Garment
Item(sweatshirt, tee, hat, tote, towel)
Brand and style(Gildan 18000, Comfort Colors 1566, Richardson 112)
Garment color
Sizes and quantity of each
Design
Placements(left chest, full front, sleeve, back, cap front. List each one.)
Exact wording for each placement(spelling checked with the customer)
Font or handwriting(if handwriting, photo received?)
Thread color for each placement
Money and timing
Quoted price
Paid(date and how)
Ready by
Notes
Payment is due before stitching starts. Once a piece is personalized it can't be resold, so there are no returns on custom work.
Text version
Paste this into a Facebook message, a text, or an email and the customer fills in the blanks.
Email me my results
Opens your own mail app with the numbers above already typed in. Nothing is sent from this page.
Open in my mail appWant a couple of embroidery-business tips a week from Sara, the shop owner who built these tools? Add your email and confirm from your inbox. Nothing goes out until you click that confirm link.
Most embroidery orders start in a message thread, and most of the mistakes start there too. The customer says "the blue one," you both picture a different blue. They say "Mom" and mean "MOM." You agree on a sweatshirt and never say which brand. Three days later you are back in the thread asking one more question, and the customer starts to wonder whether you have it under control.
A form fixes that by asking everything once. The customer fills it in, you read it back, and the order is complete before anything is hooped. The form on this page is that list, trimmed to what your shop actually asks.
"Left chest" and "nothing on the back" are both answers. A placement the customer never mentioned is a question, not an assumption, and it is the one that comes back as "oh, I thought the name would be on the sleeve too."
Have the customer write it and read it back to them once. A misspelled name is the one mistake you cannot fix after the fact, and the garment is yours to eat.
One line per placement, because the sleeve is not always the same thread as the chest. Write the thread number, not the color name, so a reorder six months from now matches.
Fill these in yourself. Payment before stitching is the norm, and the ready-by date comes from your schedule, not from the customer. State your lead time as a fact and put the date on the form.
Broidry does all of this automatically: the customer picks the options on an order page, pays there, and the finished spec shows up on your list. See how it works.
Everything you would otherwise have to message about later. The garment and brand, the color, the sizes, every placement named out loud, the exact wording with the spelling confirmed, the font or the handwriting photo, the thread color for each placement, the price, whether it's paid, and the date it's due. A form with all of that filled in is an order you can stitch without asking another question.
Tell them your lead time instead of asking for a date. A blank that says 'ready by' is for you to fill in from your schedule. Asking 'when do you need it?' turns every answer into a promise, and it invites people to ask for a spot ahead of the paid work already in line.
Yes, as the ordinary next step, not as a warning. A line that says payment is due before stitching starts is enough. Once a piece has someone's name on it you can't sell it to anyone else, which is why nearly every shop gets paid first.
That's what it's for. Copy it, paste it into the conversation, and the customer fills in the blanks in their reply. It keeps the whole spec in one message instead of spread across three days of back and forth.
No. It's built in your browser from the boxes you check and disappears when you close the tab. Print it or copy the text before you leave.